Facility Rental Policy
Payment
Rental(s) will be invoiced upon approval and sent to the applicant's listed contact. After the invoice is sent, the booking dates and times will be held for 48 hours. If the invoice is not paid within this period, the invoice will be canceled, and the dates/times will be released for others to book.
To secure the booking, a non-refundable deposit of 50% of the total rental amount is required. Rentals within 30 days must be paid in full at the time of booking. Once the invoice is paid and the rental agreement is signed by both parties, it will serve as a binding contract. A final invoice will be issued if applicable.
Final invoices must be paid in full 30 days prior to the first day of your rental. If final payment is not received by the due date, the reservation will be canceled, and the deposit will be forfeited. For future bookings, no deposits will be allowed, and full payment will be required at the time of booking. Late payments may be accepted at the owner's discretion and only if the booking is still available; these payments will be subject to a late fee of 10% of the total booking amount.
Credits will be issued for unused time blocks due to weather and/or other related circumstances at the owner’s discretion and approval.
Age Requirement
Please be aware that the individual or group representative reserving and renting any KST facility must be at least 21 years of age.
Cancellations and Rescheduling
If you cancel your reservation, the 50% deposit will be forfeited, and no refunds will be issued.
If you cancel your reservation within 30 days of the rental date, you will be responsible for 100% of the total rental cost.
Credit will be issued for unused time blocks due to weather and/or other unforeseen circumstances at the owner’s discretion and approval.
Clean-Up/Site Restoration
Normal clean-up shall be performed by the renter. The area should be left in the condition it was received. This includes, but is not limited to grounds, and parking lots used by the renter. All wastepaper and other trash must be thrown away in the appropriate designated trash containers. Damages caused to any part of the facilities or grounds as a result of this rental are the responsibility of the renter. A $100 per day penalty following the rental that KST is not cleaned up by renter will be assessed, and an hourly rate of $30 per hour will be charged for clean up if renter fails to comply with clean up agreement. Other fees: renter is responsible for the actual cost of support services necessitated by the rental group.
Signage and Advertising
No signage, banners, tents, equipment, or other apparatus may be located on the facility unless the use and location has received prior approval. All advertising (except that which is incidental to the current rental) and all sale of merchandise or other materials, is forbidden on premises, unless specific approval is obtained prior to rental.
Weather Policy
KST will make weather-related decisions at its discretion. If KST cancels a rental due to weather before the reserved time, efforts will be made to reschedule. If rescheduling is not possible, the renter may receive a credit for the unused rental time at the owner’s discretion. To prevent damage, KST may close or restrict facility use after severe weather or heavy rain. Renters must stay off the field if there is standing water.
For safety, all activities must stop if thunder is heard or lightning is seen. Players, coaches, and spectators should return to their cars and wait 30 minutes from the last thunder sound or lightning sighting before resuming play. Standing under the pavilion during weather delays is not permitted. Play may resume 30 minutes after the last thunder or lightning sighting.
Facility Conditions
The client agrees to inspect the facility upon arrival. If any issues are noted, the client must notify the KST employee on site within the first half hour. If the issue can be fixed immediately (e.g. cleaning, lighting, temperature), we will do our best to address it quickly to allow you to continue with your rental. If the facility is deemed unfit, a partial refund or rescheduling may be offered at the discretion of KST. Please note that the nonrefundable deposit will still apply. If no issues are raised within the first half hour of the rental, the client is considered to have accepted the facility as suitable for their use, and no further claims or requests for refunds will be entertained.
Field Conditions and Closures
For all baseball/softball diamond field rentals, practices may be canceled due to factors such as rainfall, snowfall, and weather forecasts. KST will notify the contact person listed for the rental if there is any standing water on the field. KST reserves the right to cancel or close any field rental due to poor conditions and may reschedule the rental day/time if necessary. If KST closes the fields, credits will be issued for unused time at the owner’s discretion. Renters who do not comply with field closures may face future rental restrictions and removal from the premises.
Parking and Vehicles
Parking is allowed in designated lined parking spots only. No unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. Parking of vehicles is the responsibility of the renter. Parking of vehicles overnight (including camping) is prohibited.
Alcohol Use
Alcohol is not permitted on the premises. NO EXCEPTIONS.
Days/Hours of Use
Renters must have an application on file in order to use any facilities of KST with a confirmation email ready to be shown at any time to KST staff. Renters are only authorized to utilize the specific areas requested for renting that were approved in the rental application process.